The Institute for the Study of the Americas at the University of North Carolina – Chapel Hill seeks applications from qualified candidates for its Business Services Coordinator position. The Business Services Coordinator is responsible for the day-to-day human resources and financial management tasks in the department. Duties of the position include, but are not limited to: serving as the primary point of contact; maintaining departmental calendars & schedules; accounting, financial reporting, budget management, summarizing and reconciling financial data, procurement and expenditures; personnel administration; and special projects. This position ensures that all business activities are completed in a timely, effective, and efficient manner while complying with university, State and Federal guidelines. In addition, this position will also provide website content management; newsletter development; coordination of events (including venue reservations, speaker logistics, catering, promotional materials, audiovisual support, set-up/take-down of event); hire and supervise work study students; act as primary departmental contact with the College or Arts & Sciences Business Center for the purposes of accounting and HR transactions, which includes: general budget oversight, consultation with the Chair, acting as HR liaison for purposes of initiating HR actions, acting as accounting liaison for the curriculum’s fiscal needs, and serving as the time management administrator.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
This position requires strong written and verbal communication skills, along with demonstrated knowledge of Microsoft Excel, Word, and Outlook. The selected candidate must also demonstrate interpersonal skills, attention to detail, coordination, leadership, problem-solving, confidentiality and organizational skills while being able to work in a fast-paced environment. The successful applicant will have these demonstrated abilities and be willing to engage in a flexible schedule for ISA program activities and events which require evening and weekend work. In addition, this position requires the ability to multi-task, prioritize deadlines and organize ideas, events and other work tasks. The ideal candidate will be self-directed, recognizing the need for attention to detail while meeting deadlines, and have demonstrated analytical skills.
Knowledge of and experience with University systems such as ConnectCarolina (PeopleSoft) and Infoporte is preferred. Knowledge and experience with EHRA and SHRA policies and procedures, regulations and guidelines for contracts and grants is also preferred. In addition, previous experience of working with students, as well as familiarity with Spanish language is also highly preferred.